Alt + I + R is the access key combination specifically for inserting rows.Īdding a single row in Excel is a simple process that closely resembles inserting multiple rows.Alt + I is the access key combination for the Insert menu in Excel.Here's what each key combination represents: While holding the Alt key, press the I key, then the R key.Hold down the Alt key on your keyboard.Select one or more lines below the insertion point.For example, to add 100 empty rows, you can select a range of 10 rows, use the inserting rows shortcut to add 10 rows, and then just press F4 or Ctrl + Y ten times to repeat the insertion, resulting in a total of 100 empty rows.Īdditionally, you can take advantage of the Access Key Combinations to insert multiple rows at once: If you need to add a significant number of rows, you can take advantage of the F4 button or the Ctrl + Y shortcut, which repeat the last action. Select Insert Sheet Rows from the drop-down menu.ĭone! Excel will immediately insert multiple rows between your data.On the Home tab, in the Cells group, click on the Insert button.To select non-adjacent rows, hold down the Ctrl key ( Command key on a Mac) while clicking on the row numbers. To select adjacent rows, click and drag the cursor across the row numbers. Right below the insertion point, select as many rows as you want to add.This option removes any formatting from the inserted rows and makes them match the default formatting of your spreadsheet.Įxcel provides a convenient way to add new rows using the Ribbon menu. Format Same As Below: Similarly, this option applies the formatting of the row below the inserted rows.By selecting this option, the formatting, such as font style, cell borders, and background color, will be copied from the row above and applied to the newly added rows. This button provides additional formatting options to help you customize the inserted rows, so they match the surrounding data: Whichever method you use, the Insert Options button will appear after inserting the rows. In the Insert menu, choose the Entire row option and click OK.From the context menu that appears, select the Insert command.Select the first few cells above which you want to add blank rows.That's it! Excel will promptly insert the desired number of rows above the selected position, creating the necessary space for your data.Īnd here is another quick way to insert multiple rows between data using the right-click menu: Choose Insert from the context menu to initiate the insertion process.This will open a context menu with various options. Right-click anywhere within the highlighted rows. To highlight multiple contiguous rows, click on the number of the first row you want to select, hold down the Shift key, and click on the number of the last row you want to select.
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